ARTICLE I The name of this organization shall be the Filipino Association for Health Careers (FAHC) at the University of Washington.
ARTICLE II - PURPOSE This organization shall provide academic and social resources to all members interested in pursuing a health career in the clinical and non-clinical settings and promote and inform members on Filipino and Filipino American-related health issues, current events, and history. Resources and events shall fulfill the purposes of improving knowledge on societal health issues, promoting academic excellence, developing professional skills, receiving advising from current health professionals, mentoring students with similar goals, strengthening interpersonal connections, growing in leadership, providing outreach and education to youth, and actively learning relevant clinical skills.
ARTICLE III - MEMBERSHIP Section 1. Registration, Admission, and Retention of Members A. To achieve and maintain membership status, the following information must be provided for the Filipino Association for Health Careers records: name, current email address(es), phone numbers, birth date, class status, and major.
Section 2. Types of Membership A. Active membership
An active member is any individual who attends four or more FAHC events or over the course of the current school year.
An active member shall have access to all records, the right to vote, and may participate in all functions of the organization.
Active membership shall not be limited to students registered at the University of Washington or students of Filipino ethnicity or descent.
Students who fail to meet the above requirements for over one academic year will be deemed inactive until requirements are met for the following academic year.
B. Associate membership
Associate membership shall be limited to the University of Washington faculty, staff, alumnae/alumni, and the immediate family of active members.
Honorary membership shall be awarded to health professionals or community members who participate in FAHC meetings or events.
Affiliation with the University of Washington or Filipino background is not required to be awarded honorary membership.
Section 3. Non-discriminatory Membership A.The Filipino Association for Health Careers shall not discriminate based on race, religion, biological sex, sexual orientation, gender identity, disability status, national origin, or citizenship status.
Section 4. Membership Involvement A. Attendance and Participation
Attendance and participation at FAHC meetings and events shall be the member’s decision.
Attendance and participation at FAHC meetings and events shall not be limited to FAHC members.
ARTICLE IV Section 1. Officers This organization shall be composed of the following officer positions: President, Treasurer, secretary, fundraising chair, marketing chair, mentorship chair, webmaster, and historian.
Section 2. Eligibility A. Any active member shall be eligible to hold office. B. There is no limit on the number of terms an active member can serve as an FAHC officer.
Section 3. Terms of Office All officers shall serve a term of one academic year. If they choose to run for reelection, their position may extend into the following academic year.
Section 4. Vacancies Should a vacancy occur in an office, the officers shall appoint a member to fill the vacancy until the end of the term. If one member of a co-partnership leaves their position, it is up to the discretion of the officer board whether or not to fill it.
Section 5. Election of Officers A. Election rules
Nominations for each office shall be made by any active member. Active members can also nominate themselves.
Nominations can occur at any time between the announcement of elections and election day. Elections will be held during spring quarter
Co-partnerships may be allowed for each office.
Officer positions may be combined at the discretion of the previous year’s officer board.
All active members, including executive board, may nominate other active members and may also nominate themselves.
Applications to run for office must be turned in prior to the election meeting.
Speeches of the candidates shall be limited to a maximum of five minutes.
A maximum time of ten minutes for questions and answers shall be set.
B. Election into office
If one person is running for a position: to be elected into office, one must receive 2/3 of the total votes casted. The total of yes or no votes must reach quorum.
If more than one person is running for the same position during the election process: the candidate with the majority votes is elected.
In the event of a tie, private interviews consisting of at least three non-incumbent officers will be held for each tying candidate. Those officers will convene as a committee to decide the winning candidate. If there are no non-incumbent officers, a committee composed of community members and FAHC members may be created.
Quorum shall be defined as the average number of members per quarter attending a general meeting.
Nominees not elected may run for an unfilled position via private interviews.
There shall be no proxy voting; a vote shall only be counted if the person stays throughout the entire election process of a position.
The election shall be tallied by official secret ballots.
Only the outgoing president and a second officer chosen by the outgoing president can tally the votes.
If an active member has a legitimate excuse (as defined by the current officer board), they may be provided with video footage of the elections and be permitted to vote remotely.
The order in which the offices are elected will be stated prior to the elections.
While members can be nominated for more than one position, they can only run for one and must specify their position of choice in the application.
Should an elected officer resign during the election period, the position will be reopened for election via private interview.
Section 6. Addition of Officers A. Addition
In order to have an addition of offices, the board must have a unanimous vote; members must vote the amendment on and this vote must reach quorum.
Section 7. Removal and Resignation of Officers A. Removal
By way of motion, any member may recommend the removal of any officer holding an elected position for failing to adequately perform the duties of the office. A ¾ vote shall be required to remove the officer.
Any officer or representative of FAHC wishing to resign must do so in writing, present their resignation to the President stating their reasons for resignation, announce their resignation to the members of FAHC, and to the executive board. No resignation may be accepted if the officer owes any debt to FAHC.
Section 8. The Offices A. Chain of command The order in which the following positions are listed below is the chain of command.
The President shall officially represent the organization to organizations and entities both inside and outside of the university. They shall preside over or delegate authority to conduct meetings to the general membership and executive board, oversee the duties of the other officers, and supervise all business and activities of FAHC.
The Treasurer shall develop and coordinate fundraising programs and events; keep and maintain accurate records of all financial transaction; prepare and submit funding applications, as approved by the President.
The Secretary shall record all proceedings of all officer meetings and general meetings. They shall maintain a list of all active members. They shall send out email bulletins weekly during the school year, and bi-weekly during the summer. They may aid in other administrative tasks of FAHC such as reserving meeting rooms, etc.
The Fundraising Chair shall take charge, plan, and coordinate events in order to raise funds for the organization. They may also aid with writing grants, obtaining procurements, and gaining sponsorships.
The Marketing Chair shall be responsible for the manner in which the club is presented to its members and to other organizations, and for maintaining and developing its public image through, but not limited to: social media campaigns, communication with other related organizations, tabling, designing posters/apparel/portable memorabilia, etc. In addition, the Marketing Chair is responsible for the creation and active usage of official FAHC social media, including but not limited to: Facebook, Instagram, Snapchat, etc., and must be in contact with the Webmaster and Historian to coordinate on camera usage/ pictures, and must remain up to date with events and dates so as to PR them on schedule.
The Mentorship Chair shall develop, implement, and maintain a mentorship program best suited for the members of the organization. The program shall promote community through development, enhance the Husky experience, and expand the network of resources available to students. He/She shall strive to cultivate strong mentor/mentee relationships between FAHC at UW’s members.
The Webmaster shall maintain the website with updated material prior to the start of each quarter, as well as continuously update the website throughout the year; assist the Marketing Chair(s) in maintaining all social media and ensure that all information published on all sites are consistent. They shall also assist other officers with tasks as needed
The Historian shall be in charge with health corners at general meetings and prepare himself/herself by researching and contacting people beforehand. He/she shall also have a professional camera to take pictures at meetings/events.
ARTICLE V - CONSTITUTION Section 1. Amendments This Constitution may be amended at any meeting with a 2/3 majority vote; this 2/3 majority vote must meet quorum. The proposed amendments shall be submitted in writing to an officer at a general meeting.
AMENDMENT I - MEMBERSHIP FEE
Under the executive board’s discretion, a monetary membership fee can be used to substitute the active membership qualification for that academic year. This change in policy can be enacted through a majority vote from the executive board. If enacted for the year, this change in policy must be announced to the membership and listed on the organization website.
Membership can be purchased at any time throughout the year, but must be done before that member can take advantage of active member benefits (i.e. retreats, trips, officer elections).
If that member desires to run for an officer position, active membership must be purchased before they can accept their nomination.
Accommodations must be made available to students who desire active membership status but cannot afford the annual membership fee. These accommodations are at the discretion of the serving Treasurer and Co-Chair Presidents.
All officers are required to purchase active membership along with members.
AMENDMENT II - CO-POSITIONS
If there is a clear split (~5% similarity in votes) for any position, the positions can be given a possibility to gain a co-chair. For example, if Co-Chair candidate 1 gets 45% approval and candidate 2 gets 40% approval, then they can work together on the position and become co-chairs
Only a specific set of chairs are allowed Co-Chair capability, as determined by the previous officer board by voting if each position is granted Co-Chair capabilities (i.e. Co-Marketing/Co-Fundraising Chairs)
If no one runs for a specific position, and multiple people run for it, officers can decide if co-chairs are necessary just for the non-traditional elected officers